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Privacy Policy

Careerlinked Education Council ("Council"), the organisation that operates careerlinked.org, has adopted the following privacy policy for the information collected at this website.

Privacy policy and its exceptions

Except as set forth below, personally identifiable data you enter on careerlinked.org is not made available or distributed to third parties, except with your express consent or at your express direction. In particular, careerlinked.org and the Council will not give, sell or provide access to your personal information to any company, individual or organisation for its use in marketing or commercial solicitation or for any other purpose, except with your express consent, at your direction, as is necessary for the operation of this site, or pursuant to one of the exceptions listed below.

Exceptions to the privacy policy

There are limited exceptions to the careerlinked.org privacy policy. When required by law to comply with any valid legal process such as a search warrant, regulation or court order, The Council will supply such information contained in your careerlinked.org account as the Council reasonably determines, based on the advice of counsel, it is legally required to supply. In addition, the Council may release specific information relevant to special cases, such as a physical threat to you or others or an attempted breach of security on the careerlinked.org site.

The personal identifying information we collect

Careerlinked.org collects personal identifying information from you including, but not limited to, your name, date of birth, address, e-mail address, telephone number, grade level, parent's contact information, such additional information as you choose to include in your user profile or are required to provide by the college and information associated with activities you have undertaken on careerlinked.org.

Reasons we collect your personal identifying information:

careerlinked.org collects personal information from you in the following circumstances:

  • when you complete forms on this website (including surveys, job search, competition entry forms, registration forms, and other forms);
  • when you create, modify, or use any accounts or registered user facilities available through this website;
  • to enable you to submit in a convenient and efficient manner information that is likely to be needed when you complete college admission, job and other applications and forms made available through careerlinked.org; and
  • to enable the Council to respond to your questions or contact you when necessary in connection with the functioning of careerlinked.org. When the effective functioning of a careerlinked.org module does not require personal information, none is collected, and any such module can be accessed without opening an account or providing any personal data.

When you log on to careerlinked.org, certain information may be passively collected (that is, gathered without your active participation) using various technologies and means, such as IP addresses, cookies, Internet tags, and navigational data collection. Information collected may include server addresses, top-level domain names, dates and times of visits to the website, pages accessed and documents downloaded, previous websites visited and the type of browser used. Although your browser transmits the IP address of your computer, careerlinked.org does not associate this IP address with any personally identifiable information regarding you and it does not collect any personally identifiable information other than what users submit and their browsers transmit.

Ways in which personal identifying information may be used

careerlinked.org will use your personal identifying information to complete the following forms and surveys, to obtain information for you and to effect transactions on your behalf, in each case only upon your instructions to do so:

  • complete applications for admission
  • complete job search applications
  • complete a CAP-contest or scholarship search
  • communicate your requests for information or material to institutions you have specified
  • to assist you with your career planning, to provide you with services that you have authorised and requested, and to provide you with advice and information that we consider may assist you.

We may also use personal information collected by us to:

  • respond to any questions or correspondence from you;
  • operate and improve this website and any related services;
  • carry out internal research and development;
  • provide you with information about a service that you are using (including critical updates and announcements);
  • eliminate the need for you to repeatedly enter the same information;
  • customise this website to suit your particular preferences and interests;
  • where you create a message using this website (for the purpose of sending that message to us, or to any other recipient specified by you), send that message;
  • analyse website usage, trends and statistics;
  • with your permission, supply you with further information concerning products and services that we consider to be of interest to you; or
  • carry out any other use that is authorised by you or is notified to you at the time of collection.

We will not disclose your personal information except in accordance with this Privacy Policy. We may use or disclose your personal information if you have authorised us to do so, or in any of the following circumstances:

  • we have give you notification of the intended use or disclosure and you have not objected to that use or disclosure;
  • we believe that the use or disclosure is reasonably necessary to protect the rights or property of the Council (including, without limitation, employees or Advisors of The Council ), to enforce any legal rights we may have, or is reasonably necessary to protect the rights, property and safety of you, us, or others;
  • we believe that the use or disclosure is reasonably necessary to assist a law enforcement agency or an agency responsible for national security in the performance or their functions;
  • we are required or permitted by law to disclose the information.

Your personal identifying information may also be used for the following purposes:
We may use your identifying information to help diagnose problems with careerlinked.org server and to administer the careerlinked.org website.
Summary data representing a compilation of aggregate data representing careerlinked.org users may be collected by the Council and provided to various entities including employers and educational institutions represented on careerlinked.org. NO PERSONAL IDENTIFYING INFORMATION IS MADE AVAILABLE AS PART OF THESE SUMMARY REPORTS. Some examples of summary data are the number of monthly visitors to the site, the number of admission applications submitted over careerlinked.org, and the careerlinked.org functions utilised by students in specified age or grade ranges.
With whom personal identifying information may be shared
Any time you request that we perform a task that involves a transfer of data, the data related to the performance of that task will be made available to a recipient you designate or to a service provider assisting us in completing that task. For example:

  • If you submit an application for admission to the Council client college or other educational institution, the personal data required to complete that application will be provided on your behalf to the admissions office of the institution to which you are applying.
  • If you request that a college or other educational institution send you material, your contact information will be provided to that institution.
  • If you request that information saved in your portfolio be made available to your career advisor, school counselling office or someone else you designate to perform in a comparable role, the Council will permit those whom you have authorised to view personally identifying information about you.

Note: If you begin an application for admission to a college or other educational institution, your name and other data entered on that application may be provided to the admissions office of that institution, even though you have not yet submitted a completed application to that institution.

Security measures to prevent misuse of information entrusted to careerlinked.org

careerlinked.org causes the data you input to be encrypted when in route between your browser and the careerlinked.org server and when in route between the careerlinked.org server and some other browser or server. This practice helps prevent unauthorised third parties from intercepting and gaining access to your private data during transmission over the Internet. careerlinked.org uses 256-bit, Secure Socket Layer encryption supported by browsers.

Data residing on the careerlinked.org server is password protected, and access is provided only to the account holder who created the password, anyone to whom that account holder entrusted the password, and those employees of The Council who require such access to administer and maintain the careerlinked.org system or to provide requested customer support to users of careerlinked.org. Each of the Council employee who has access to the data residing on the careerlinked.org server has agreed in writing to respect the privacy of all such personal data.


A cookie is a small file that a website transfers to a user's computer, which may then be stored on its hard drive. careerlinked.org uses cookies to remember you and personalise your web-viewing experience by keeping track of your session when logged on to careerlinked.org. Cookies enable you to maintain continuity as you move from page to page on careerlinked.org and to avoid the nuisance of being asked to provide the same information repeatedly. Cookies also allow us to make sure that only your browser can exchange information regarding your account with our servers. Cookies cannot be used to steal personal information or to gain access to information that you did not directly provide. The cookies we use are set when you log on to careerlinked.org and are erased when you log off careerlinked.org or completely close your browser.

Don't want cookies?

Most browsers are initially set to accept cookies. If you don't want cookies, you can set your browser to disable or refuse cookies or to alert you when cookies are being used. You should note, however, that various careerlinked.org services might not function properly when cookies are not utilised.


careerlinked.org hosts links to other sites or resources, and you may link to one of those sites or resources for a variety of purposes, such as visiting an official school/college website. These sites and resources have privacy policies that may differ from that of careerlinked.org and for your protection, we recommend that you read and understand the privacy policy at any website prior to providing personal information on that website. The Council is not responsible for the privacy practices or the content of any websites to which careerlinked.org links or for the conduct of persons operating those websites. The Council and careerlinked.org shall not be liable for any content, advertising, products or other materials on or available from such sites or resources. In addition, The Council and careerlinked.org shall not be responsible or liable, directly or indirectly for any damage or loss caused or alleged to be caused by or in connection with use of or reliance on any such content, advertising, products or materials on or available through any such site or resource.

Modifying and deleting your information

You may update, otherwise modify or delete from the data stored on careerlinked.org any personal information you previously provided. To modify personal information:

  • log on to careerlinked.org
  • access either your user profile or an application containing the information you want to change, and
  • modify that information using standard word-processing techniques.

    To delete personal information that is not a required field to be completed in your profile:

  • log on to careerlinked.org
  • access your user profile, and
  • delete the information you want to remove from careerlinked.org using standard word-processing techniques and
  • save the change.

To delete personal information that is a required field to be completed in your profile, you will need to contact the Council and request that your profile be deleted. Please recognise that if you delete information, it will no longer be available on careerlinked.org so that, for example, if a college to which you previously submitted an application were to attempt to retrieve that application from careerlinked.org after you made the deletion the deleted information would no longer be accessible

Amending this privacy policy

The Council may amend this Privacy Policy from time to time. Unless legal obligations require faster implementation, if the Council makes any substantial changes to this Privacy Policy concerning use of your personal information The Council will notify you by posting a message on the careerlinked.org homepage for at least thirty days. Thereafter, the new privacy policy will apply to all data previously submitted or subsequently submitted to careerlinked.org, unless such use if prohibited by law. If you do not wish to have your information used in accordance with a newly posted privacy policy, you should modify or delete the relevant information in the manner described in the preceding section, "Modifying and Deleting Your Information."


To ensure that the personal information we hold about you is accurate and up to date, please notify your Career Advisor of any changes to your personal details as soon as possible.

If you have any questions about this Privacy Policy and the privacy practices on this site, you may contact us at info@careerlinked.org